When to Book Your Wedding Coordinator?

You’ve said yes! — cue the happy tears, the champagne, and that first late-night Google search: “when do I need to book a wedding planner?”

Here’s the truth: the earlier, the better. But depending on what kind of help you want (and what kind of couple you are), your ideal timing might look a little different. Let’s break it down.

💍 The Ideal Timeline: 12–18 Months Out

If you’re just starting your planning journey, this is the sweet spot. Booking your wedding coordinator a year or more in advance means they can help you with the big foundational choices — like venue, budget, and vendor team — before anything gets locked in.

A great coordinator doesn’t just execute your plans; they help shape them. They know which venues are transparent about costs, which caterers book out early, and which floral designers are about to be the next big thing.

Why it matters:

• You’ll have access to their full vendor network.

• You can avoid costly changes or last-minute scrambles.

• You’ll feel supported from the start (because wedding overwhelm is so real).

🕊️ Midway Through Planning: 6–9 Months Out

Maybe you’ve already found your venue and booked a few key vendors — but you’re realizing that keeping track of timelines, contracts, and creative direction is a full-time job.

Enter your wedding coordinator. Even at this stage, they can streamline everything you’ve already done and make sure you’re on track for what’s ahead.

Perfect for couples who:

• Started strong but need a pro to tie it all together.

• Want help refining design details or guest experience.

• Are juggling busy jobs or planning from another city.

⏰ Last-Minute: 1–3 Months Out

If your wedding is around the corner (hi, Type A friends who’ve been doing it all themselves), a month-of coordinator can still make all the difference.

They’ll review your plans, confirm vendors, build your timeline, and run your rehearsal and event day — so you can actually be at your wedding, not manage it.

Think of it as: handing off the clipboard so you can hold the champagne.

💡 The Mostest Take

Your wedding should feel like you — not a project you have to manage. Whether you’re booking a coordinator a year out or a month before, the right one brings calm, clarity, and creativity to the process.

And when you’re ready, our team (and our favorite human coordinators) are here to help you find your perfect match — based on your date, budget, and vibe.

✨ Start planning smarter → grab a free consultation