We match you with a vetted, experienced coordinator, then equip them with systems that keep details organized, vendors aligned, and timelines airtight.

The result is a calmer planning experience, stronger execution, and a day that feels effortless for everyone involved.

Every Mostest Coordinator is hand-selected and vetted for both professionalism and real-world event experience. Our process includes:

1. A detailed application + portfolio review

2. A structured interview focused on communication, judgment, and vendor management

3. Verification of event coordination experience (weddings, corporate, social, nonprofit, etc.)

4. Scenario-based assessments (timelines, client communication, day-of problem solving)

We continuously evaluate quality through client feedback.

This varies by coordinator. You will align with your coordinator prior to booking. Typically:

1. Day-of Coordination: 2-4 weeks from the event date

2. Month-of Coordination: prep typically begins 6 weeks before your event, with earlier touch points.

The venue requires this because their team will be focused on catering service. A common misunderstanding is that having a venue caterer means you don’t need a personal one.

However, your personal coordinator will:

1. Communicate with the venue in advance

2. Manage vendor arrivals and setup timing

3. Run the timeline

4. Be the main point of contact on event day

If your venue has a specific DOC form or checklist, we’ll happily review it with you and find the right fit.